Reporting to the Vice President – Sales and Development, the Executive Assistant plays a key role in managing the daily activities of the Vice President. In addition to providing administrative, organizational, and logistical support, the role involves assisting with client account management by performing sales and customer service-related tasks.
Key Responsibilities:
Sales Support:
- Follow up on specific client accounts in collaboration with the VP – Sales and Development.
- Send price lists and handle client inquiries.
- Process and enter orders into the sales system.
- Maintain proactive communication with clients to ensure their satisfaction.
Communications Management:
- Filter and prioritize emails, calls, and correspondence addressed to the VP.
- Draft, revise, and translate administrative or communication documents.
Agenda Organization:
- Schedule and coordinate appointments, meetings, and travel arrangements.
- Prepare materials for meetings (reports, presentations, agendas).
Administrative Support:
- Manage and file confidential documents.
- Prepare and track expense reports.
Project Coordination:
- Assist with ongoing project follow-ups.
- Collaborate with various departments to gather necessary information.
Skills and Qualifications:
- Diploma in administration, office management, or a related field.
- 3 to 5 years of experience in a similar role.
- Experience in sales support or customer service.
- Proficiency in Microsoft Office Suite.
- Familiarity with ERP software (an asset).
- Strong organizational skills and ability to manage multiple priorities.
- Excellent communication skills in both French and English.
- Discretion and respect for confidentiality.
About Groupe FMS Daigneault
Groupe FMS Daigneault is a family-owned business in the vegetable farming sector, headquartered in Sherrington, Montérégie. Cultivating over 1,500 acres annually, the agricultural company is a key player in Quebec thanks to its approach focused on flexibility, respect for nature, and innovation.
The company produces, packages, and distributes a wide variety of vegetables that meet the highest quality standards in Quebec, Canada, and the United States.
Having experienced strong growth in recent years, the company now employs over 200 people and offers a dynamic work environment that fosters talent development.
At Groupe FMS Daigneault, we value teamwork, innovation, and the contributions of everyone to our collective success. If you’re looking for a dynamic environment where your skills will be fully utilized, we look forward to meeting you!